REGULATIONS OF THE HONG KONG JAPANESE DRAGON BOAT CLUB
ARTICLE I [ NAME ]
This club will be called the Hong Kong Japanese Dragon Boat Club
ARTICLE II [ PURPOSE ]
(1) To maintain our health and build up strength through the dragon boat activities and at the same time
develop the relationship among the members.
(2) To increase our communication with the HK local community and develop our interaction.
(3) To promote the “HK Japanese Dragon Boat” name as well as the goodness of Dragon Boating among the
Japanese.
ARTICLE III [ MEMBERSHIP CRITERIA]
1) Anyone (male / female) who is 16 yrs or older, in good health, and is based in or near Hong Kong. Junior
membership maybe granted to children of existing club members who are 13 years of age til under 16 yrs of
age.
2) The membership period will be from January 1 st until December 31 st .
ARTICLE IV [ MANAGEMENT ]
In order to manage this Club, committee meetings will be run by the following parties and they will hold regular
committee meetings to make the necessary decisions to run the club
1. Committee members : Committee members are mutual election by members.
These committee members will carry out the duties allocated to them,
and they will make sure that the club operates smoothly, and support.
Term of office will be one year from the present
year’s AGM to the following year’s AGM.
2. Representative : One representative will be appointed by consultation of
Committee members.
3. Financial Auditor : One financial auditor will be elected from among the club
members (excluding committee members). The financial auditor
may audit the accounts of the club with impartiality.
In the event that an officer or representative becomes unable to perform his/her duties during his/her term of office,
the Board of Directors will promptly appoint a replacement and inform the membership.
In addition to the above, each committee member maybe appoints supporting members, coaches, or other relevant
supporting members to help them carry out their duties.
All members who have been members for more than one year will assigned to one of committees to support the
operation.
ARTICLE V : [ ACTIVITIES ]
1. Paddling Practices
Paddling practices will take place all throughout the year. Practice times, place, &
timeframe are to be discussed & decided by the committee members and the coaching
committee and once decided, will be informed to all members accordingly.
2. Race Participation
Which races to join and the members who will be participating in those races will be
discussed by & decided by the committee members and the coaching committee and will
be informed to all members accordingly. In principle, to keep safety of our members as a
priority, participation of junior members in races will not be acknowledged.
3. Miscellaneous Activities
Besides the activities mentioned above, other activities in line with the purpose of this
Club may be carried out if judged appropriate at the Committee Meeting.
ARTICLE VI : [ ADMISSION & WITHDRAWAL ]
1. [ ADMISSION ]
Anyone wishing to join the Club may do so with the nomination from another Club member.
2. [ WITHDRAWAL ]
Anyone who wishes to withdraw from the Club may do so by informing his/her intentions.
3. Anyone who is found to carry out activities contrary to the Club’s Principles, or
disgrace the Club in anyway, may be asked to leave the Club based upon the decision by the
committee members.
ARTICLE VII : [MEMBERSHIP FEES ]
1. The committee members will look into the Club’s financial status and then decide on a reasonable
membership fee for that particular year. All members should pay their membership fees when
asked to do so.
2. There will be no refund to any members withdrawing from the Club in the middle of the year.
3. All members joining the club after the end of the peak season, which is to be decided upon by the
committee members of that year, should pay the annual membership fees agreed at the committee
meeting at the same time as they apply for their membership.
4. For any trial members who join paddling practices without any intention to join the Club (such as
tourists, people who used to be Club members in the past,etc..) a participation fee, which will be
decided by the committee, will be collected.
ARTICLE VIII : [ ANNUAL GENERAL MEETING – AGM ]
1. The AGM will be held sometime in December every year.
2. Decision of the topics to be covered at the AGM
The minutes from the previous year’s AGM will be verified and the topics for the coming year should be
decided by the committee prior to the upcoming AGM. The topics and relevant documents should be
notified to all in advance.
3. Establishment of the AGM
The establishment of the AGM can be possible if there is a majority of the total number of club
members.
4. Election of the chairperson
The chairperson will be appointed by the club’s committee members and with approval from the
majority of those in attendance (excluding the appointed chairperson) may carry out the duties of the
AGM procession.
5. Voting at the AGM
Votes at the AGM will be approved with the majority of the attendees (exclusive of the chairperson).
ARTICLE IX : [ AMENDMENT TO THE REGULATIONS ]
When it is deemed necessary to make any amendments or additions to the regulations, the committee
members should first discuss the terms at the committee meeting and thereafter seek approval by all the
Club members, and these amendments/additions should be made as and when necessary.
ARTICLE X : [ SUB-COMMITTEE SUPPORTERS ]
Aside from the committee members, sub-committee supporters may be called upon throughout the year to
help take care of the club.
ARTICLE XI : [ OTHERS ]
All Club members undertake to join the Club activities at their own risk and neither the club nor its members
can be held liable for any damages or losses incurred from those activities.
Latest revision in December 2022
Go! 日本龍! 